• Accounts Payable Clerk

    First Regional Library
    Job Description


    Duties:
    Accounts Payable Clerk will be responsible for handling the library bills and managing the accounts payable ledger, which includes receiving, opening, and logging invoices on the ledger.  This position will also manage the bank reconciliation, accounts payable invoices and expense reports. Oversee facilities, managing the care and maintenance of a fleet of vehicles. Assist the Business Manager with payroll, banking, and accounting.

    • Prepare payments to vendors for purchases made by the library.

    • Work with the Purchasing Clerk and Acquisitions to ensure budgeting accuracy and resolve account issues when necessary.

    • Ensure all payments and policies are made in accordance with FRL Board approval. 

    • Research and resolve any outstanding balances on accounts, including telephone, mail or email communications with vendors.

    • Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.

    • Prepare 1099’s for Library vendors. 

    • Assist with the annual audit by providing documentation as directed the Auditing Firm.

    • Maintain Library grant files and makes requests for LSTA grant-awarded funds.

    • Prepare monthly docket of claims for the Board of Trustees meeting.

    • Prepare Board of Trustee meeting minutes.

    • Publish bid notices for purchases when required by state law and coordinates and prepares bid project timelines and support documents.

    • Prepare monthly branch/department budget reports for Branch Managers and Assistant Director for Public Services.

    • Coordinate the care and maintenance of FRL fleet vehicles.

    • Coordinates staff conference arrangements and catering events.

    • Other duties as assigned.

    Requirements:

    • Experience in bookkeeping with a computerized accounting system is essential with an understanding of payments, accounting and budgeting. 

    • Strong verbal and written communication skills. 

    • Must have knowledge of Microsoft Office suite.

    • Knowledge of QuickBooks desirable.

    • Ability to be handle confidential information in a discreet, professional manner.

    • Ability to be an effective team member and display initiative.

    • Will require some travel to First Regional Library branches and to various meetings. 

    • Must have a valid driver’s license to operate a library-owned vehicle.
    ​Benefits and Salary:
    Salary range: $12.00 - $15.00 per hour.   Benefits include: medical, dental, vision, life insurance and MS Retirement Plan.

    Education:
    • Associate’s degree in Business preferred. 

    • Minimum of two years of accounting experience.

    • One year of experience in a public library preferred.


    ​Apply online at firstregional.org

    Email online application to nanderson@firstregional.org

    Contact Information